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Minnesota Reflections

Glossary of Format Terms

The following terms are used to populate the Item Physical Format field. All of these terms are taken from the Getty Museum's Art & Architecture Thesaurus (AAT) Online.

Accounts example. Accounts
Documents in which monies or goods received and paid or given out are recorded in order to permit periodic totaling. (AAT ID: 300145802)

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Advertisements example. Advertisements
Public notices or paid announcements, especially those in print. (AAT ID: 300193993)

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Aerial photographs example. Aerial photographs
Photographs of the earth taken from aircraft. Do not use for photographs of celestial bodies or astronomical phenomena. (AAT ID: 300128222)

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Affidavits example. Affidavits
Sworn statements in writing; especially made upon oath before an authorized magistrate or officer. (AAT ID: 300027594)

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Albumen prints example. Albumen prints
Photographic prints having albumen as the binder; always black-and-white, though they may be toned to a monochrome hue. (AAT ID: 300127121)

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Almanacs example. Almanacs
Publications, usually annuals, containing a variety of useful facts of miscellaneous nature or statistical information. Originally included projections of coming days, months and holidays. (AAT ID: 300026705)

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Architectural drawings (visual works) example. Architectural drawings (visual works)
Drawings of architecture and architectural projects, whether the project was executed or not. The term may also refer to any image in a two-dimensional medium that serves this same purpose, including prints and computer images. NOTE: Blueprints and blue-line drawings should be entered as Architectural drawings. (AAT ID: 300034787)

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Articles example. Articles
Literary compositions prepared for publication as an independent portion of a magazine, newspaper, encyclopedia, or other work. (AAT ID: 300048715)

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Articles of incorporation example. Articles of incorporation
Written agreements embodying the purposes or other conditions of the association of a number of persons for the pursuit of a joint enterprise; especially those duly executed and filed with a state's administrative authorities so as to have the force of a charter under general incorporation law. (AAT ID: 300027597)

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Atlases example. Atlases
Volumes of maps, with or without descriptive text, which may be issued to supplement or accompany texts or be published independently. (AAT ID: 300028053)

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Bills (legislative records) example. Bills (legislative records)
Drafts of proposed laws introduced in a legislative body. (AAT ID: 300027888)

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Black-and-white photographs example. Black-and-white photographs
Refers to a broad class of photographs having images in gray tones, black, and white, and sometimes one hue (which can result from chemical processes used, including toning, or from aging). (AAT ID: 300128347)

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Books example. Books
Items comprising a collection of leaves of paper, parchment, wood, stiffened textile, ivory, metal tablets, or other flat material, that are blank, written on, or printed, and are strung or bound together in a volume. (AAT ID: 300028051)

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Booklets example. Booklets
Small books consisting of a few sheets that are glued, stitched, or stapled together between thin card or paper covers. (AAT ID: 300311670)

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Boxes (containers) example. Boxes (containers)
Rigid, often rectangular containers usually with a lid or cover in which something non-liquid is kept or carried. (AAT ID: 300045643)

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Broadsides (notices) example. Broadsides (notices)
Sizeable single-sheet notices or advertisements printed on one or both sides, often chiefly textual rather than pictorial, and printed to be read unfolded. (AAT ID: 300026739)

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Bulletins example. Bulletins
A serial publication issued by an organization or society, especially a short account, alert, or report of public news or events issued by authority. (AAT ID: 300311679)

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Business cards example. Business cards
Small cards bearing the name and address of a business concern and one of its representatives, and intended more for information than advertisement. Note: not to be confused with "trade cards" and "advertising cards." (AAT ID: 300026767)

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Cabinet photographs example. Cabinet photographs
Mounted on cards and a larger alternative to the Cartes-de-visite. The larger size (approximately 6 ½ x 4 ¼ inches) was considered more appropriate for display, allowed for group portraits, and permitted the image to be retouched. Popular until World War I. (AAT ID: 300127131)

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Canisters example. Canisters
Cylindrical or rectangular containers usually of lightweight metal, plastic, or laminated pasteboard used for holding dry products. (AAT ID: 300195322)

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Car cards example. Car cards
Posters intended to be placed in subway cars, street cars and buses. (AAT ID: 300201079)

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Cartes-de-visite (card photographs) example. Cartes-de-visite (card photographs)
Refers to small-format photographs affixed to card stock. They were typically portraits and the image was a standard size of 3 ¼ x 2 ¼ inches. They went out of fashion in the 1870s. (AAT ID: 300127141)

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Catalogs example. Catalogs
Enumerations of items, such as a file of bibliographic records or a list of art objects, usually arranged systematically and with descriptive details; may be in book or pamphlet form, or on cards. (AAT ID: 300026059)

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Certificates example. Certificates
Documents giving authoritative recognition of a fact, qualification, or promise. (AAT ID: 300026841)

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City directories example. City directories
Enumerations of names, addresses, and other data about specific groups of persons or organizations; may appear in alphabetic or graphic format. (AAT ID: 300026241)

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Color photographs example. Color photographs
The broad class of photographs having images composed of more than one hue, plus the neutral tones. For photographs having a range of tones within one hue, see Black-and-white photographs. (AAT ID: 300128359)

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Color transparencies example. Color transparencies
Photographic images designed for viewing by transmitted light, composed of more than one hue, plus the neutral tones. (AAT ID: 300128364)

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Collodion prints example. Collodion prints
Photographic prints having collodion as the binder. (AAT ID: 300134696)

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Contact prints example. Contact prints
Photographic prints made by interfacing a negative and a sheet of photographic paper and exposing the paper with raw light. (AAT ID: 300127169)

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Contour maps example. Contour maps
Maps showing elevation and the configuration of the ground by the use of contour lines and usually lacking other detail. (AAT ID: 300028393)

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Contracts example. Contracts
Documents, enforceable by law, embodying agreements between two or more competent parties to do or not to do something, and specifying the terms and conditions of the agreement. (AAT ID: 300027649)

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Cyanotypes (photographic prints) example. Cyanotypes (photographic prints)
Blue-toned photographic prints produced by the blueprint process. These do NOT include reproductive prints of architectural or other technical drawings; for these, use Architectural drawings. (AAT ID: 300134811)

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Deeds example. Deeds
Documents, usually executed under seal, containing a conveyance, especially of real estate. (AAT ID: 300027249)

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Design drawings example. Design drawings
Drawings intended to work out the scheme of a project, whether the project is expected to be executed or not; more finished than sketches. (AAT ID: 300069413)

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Diaries example. Diaries
Refers to books containing the daily, personal accounts of the writer's own experiences, attitudes, and observations. Use Journals (accounts) when referring to an individual's or an organization's account of occurrences or transactions. (AAT ID: 300027112)

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Diplomas example. Diplomas
Formal documents conferring some honor, degree, or privilege, especially those bearing record of graduation from or a degree conferred by an educational institution. (AAT ID: 300028011)

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Documents (other) example. Documents (other)
NOTE: This is a general Item Physical Format term for Text based items. This term should ONLY be used when an item cannot be assigned a more specific term. Please review the list of Item Physical Format terms under Text before assigning this value. Contact the Metadata Coordinator for assistance if you have any questions about the use of this term. (AAT ID: n/a)

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Drawings (visual works) example. Drawings (visual works)
Visual works produced by drawing, which is the application of lines on a surface, often paper, by using a pencil, pen, chalk, or some other tracing instrument to focus on the delineation of form rather than the application of color. (AAT ID: 300033973)

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Engineering maps example. Engineering maps
Maps, usually maintained in the public works or engineering departments of a city, showing information such as street and rail rights of way, location of bridges, and grade separations; used for planning and executing engineering work in a locality. (AAT ID: 300028364)

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Gelatin silver prints example. Gelatin silver prints
Refers to photographic prints having gelatin as the binder, holding silver as the final image material; always black-and-white, though they may be toned to a monochrome hue. (AAT ID: 300128695)

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Greeting cards example. Greeting cards
Cards often imprinted with messages and suitable illustrations, sent or given on special occasions or holidays. (AAT ID: 300026778)

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Hymnals example. Hymnals
Books containing collections of church hymns. (AAT ID: 300026463)

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Instructional materials example. Instructional materials
Print or non-print materials used for the purpose of imparting knowledge, attitudes, or skills to others. (AAT ID: 300026367)

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Insurance policies example. Insurance policies
Documents by which one party (the insurer) in consideration of a premium, engages to indemnify another (the insured) against a contingent loss, by making a payment in compensation. (AAT ID: 300027527)

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Invitations example. Invitations
Engraved, printed, or written expressions requesting a person's company at a certain event at a given time and place. (AAT ID: 300027083)

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Invoices example. Invoices
Documents showing items supplied, together with the prices charged for each; also, itemized bills or accounts. (AAT ID: 300027568)

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Journals (accounts) example. Journals (accounts)
Books containing accounts of an individual's or organization's occurrences or transactions, including records of financial transactions. Use Diaries when referring to personal accounts of the writer's experiences, attitudes, or observations. (AAT ID: 300027087)

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Labels (identifying) artifacts example. Labels (identifying) artifacts
Pieces of paper inscribed and affixed to something for identification or description. (AAT ID: 300028730)

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Lantern slides example. Lantern slides
Transparent positive image made or mounted on glass, usually (but not necessarily) photographic. Measurements: 3.25 to 3.5 inches by 4 inches. Lantern slides are projected onto a screen by means of a specialized projector. (AAT ID: 300134977)

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Leaflets (printed works) example. Leaflets (printed works)
Small printed works consisting of one small-sized leaf of paper folded and not stitched or bound, containing printed matter, chiefly for gratuitous distribution. (AAT ID: 300211825)

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Ledgers (account books) example. Ledgers (account books)
Volumes of final entry in accounting in which are entered debits, credits, and all other money transactions under each individual account or heading. (AAT ID: 300027496)

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Letters (correspondence) example. Letters (correspondence)
Pieces of correspondence that are somewhat more formal than memoranda or notes, usually on paper and delivered. (AAT ID: 300026879)

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Licenses example. Licenses
Documents evidencing a right or permission, granted to an individual or organization in accordance with law by a competent authority, to engage in some transaction, business, or occupation, or to do some act. (AAT ID: 300027759)

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Magazines (periodicals) example. Magazines (periodicals)
Periodicals containing articles, essays, poems, or other writings by different authors, usually on a variety of topics and intended for a general reading public or treating a particular area of interest for a popular audience. (AAT ID: 300215389)

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Maps example. Maps
Refers to graphic or photogrammetric representations of the Earth's surface or a part of it, including physical features and political boundaries, where each point corresponds to a geographical or celestial position according to a definite scale or projection. The term may also refer to similar depictions of other planets, suns, other heavenly bodies, or areas of the heavens. (AAT ID: 300028094)

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Medicine bottles example. Medicine bottles
Bottles of varying size, shape, and style made to contain medicine, particularly those intended to be taken home by customers of an apothecary or sold elsewhere; examples include collectible patent medicine bottles. (AAT ID: 300220810)

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Membership cards example. Membership cards
Cards issued to individual members of an organization attesting to the fact of their membership, typically wallet-sized and carrying the name of the member and the name or logo of the organization. (AAT ID: 300255378)

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Memoirs example. Memoirs
Narratives or histories autobiographical in nature or stressing the author's personal experience of the events. (AAT ID: 300202559)

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Memorandums example. Memorandums
Documents recording information used for internal communication. (AAT ID: 300026906)

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Menus example. Menus
Lists of dishes to be served or available for meals. (AAT ID: 300027191)

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Minutes (administrative records) example. Minutes (administrative records)
Records of what was said and done at meetings or conferences. (AAT ID: 300027440)

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Mortars (grinding tools) example. Mortars (grinding tools)
Receptacles of a hard material, such as stone, brass, wood, or glass, that have a cup-shaped cavity in which materials are pounded or ground with a pestle. Often used to grind ingredients used in a pharmacy, painting, or cookery. (AAT ID: 300024724)

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Muster rolls example. Muster rolls
Lists of troops actually present, made on the day of muster or review of troops in order to take account of their condition; used as the paymaster's voucher for the pay she/he issued. (AAT ID: 300027828)

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Negatives (photographic) example. Negatives (photographic)
Photographs, usually on a transparent support, in which the tones or colors are reversed from their appearance in nature. This includes glass plate negatives. (AAT ID: 300127173)

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Newsletters example. Newsletters
Letters, reports, or other brief written communications that communicate news, particularly those written by societies or business organizations. Historically referred to serial publications consisting of one or a few printed sheets containing news and information of interest to the general public or to a special group. (AAT ID: 300026652)

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Newspapers example. Newspapers
Serials published at stated, frequent intervals, such as daily or weekly, and containing news, editorials, features, advertisements, and other items of current interest. (AAT ID: 300026656)

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Notes example. Notes
Brief statements of a fact or experience, written down for review, or as an aid to memory, or to inform someone else; also includes short, informal letters. (AAT ID: 300027200)

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Oral histories example. Oral histories
Works that record interviews conducted to preserve the recollections of persons whose experience or memories are representative or are of special historical or social significance. (AAT ID: 300202595)

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Packaging example. Packaging
Materials for the packing or protective wrapping of products that contain information or otherwise convey a message about the product. (AAT ID: 300055100)

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Paintings (visual works) example. Paintings (visual works)
Unique works in which images are formed primarily by the direct application of pigments suspended in oil, water, egg yolk, molten wax, or other liquid, arranged in masses of color, onto a generally two-dimensional surface. (AAT ID: 300033618)

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Pamphlets example. Pamphlets
Independent publications consisting of a few leaves of printed matter folded or fastened together but not bound, often with no cover or a paper cover. For smaller printed works, of one sheet folded and not stitched or bound, use Leaflets (printed works). (AAT ID: 300220572)

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Panoramas example. Panoramas
Refers generally to pictorial representations with very broad horizontal ranges of view. The term is also used specifically for photographs that show a wide view produced by a panoramic camera or by joining photographs together. (AAT ID: 300015537)

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Pattern books example. Pattern books
Books of designs or plans circulated or published to enable widespread copying. May also be used for unbound collections of drawings or prints which serve as artists' models. NOTE: use this term for individual patterns. (AAT ID: 300026131)

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Pennants example. Pennants
Tapering flags, usually pieces of cloth or other flexible material, usually attached along one side to a pole or cord, intended for such purposes as symbolizing a nation or organization, or as a means of signaling. (AAT ID: 300195680)

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Periodicals example. Periodicals
Publications issued at regular intervals, but not daily, containing articles on various subjects by different authors for the general reader. (AAT ID: 300026657)

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Pestles example. Pestles
Club-shaped instruments of a hard material with a round end used for crushing, pounding, or grinding herbs, spices, drugs, pigments, or other materials in a mortar, which is a cup-shaped receptacle. (AAT ID: 300024725)

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Plats (maps) example. Plats (maps)
Maps, charts, or plans that show the location, boundaries, and ownership of individual properties. (AAT ID: 300028125)

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Photograph albums example. Photograph albums
Albums made up of mounted photographs, with or without identifying information. (AAT ID: 300026695)

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Poems example. Poems
Written or oral compositions characterized by condensed language chosen for sound and suggestive power as well as meaning, and by the use of such literary techniques as structured meter, natural cadences, rhyme, or metaphor. (AAT ID: 300026451)

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Postal cards example. Postal cards
Cards sold by the post office with postage stamps already printed on them. (AAT ID: 300026821)

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Postcards example. Postcards
Cards on which a message may be written or printed for mailing without an envelope, usually at a lower rate than that for letters in envelopes. One side of the card frequently features a photographic image, advertisement, or graphic illustration. (AAT ID: 300026816)

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Posters example. Posters
Notices, usually decorative or pictorial, intended to be posted to advertise, promote, or publicize an activity, cause, product, or service; also, decorative, mass-produced prints intended for hanging. (AAT ID: 300027221)

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Prints (visual works) example. Prints (visual works)
Pictorial works produced by transferring images by means of a matrix such as a plate, block, or screen, using any of various printing processes. Common types of prints include engravings, etchings, and lithographs. (AAT ID: 300041273)

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Programs (documents) example. Programs (documents)
Brief outlines or explanations of the order to be pursued, criteria for participation, or the subjects embraced in a given event or endeavor. Includes lists of the features composing a dramatic or other performance, with the names of participants. (AAT ID: 300027240)

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Receipts (financial records) example. Receipts (financial records)
Written acknowledgment of the receiving or taking of goods or money delivered or paid. (AAT ID: 300027573)

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Registrations (licenses) example. Registrations (licenses)
Documents attesting to acts of registering. (AAT ID: 300027760)

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Reports example. Reports
Official or formal records of a special investigation, in the form of documents containing presentations of facts, proceedings, investigations, or events. (AAT ID: 300027267)

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Samples example. Samples
Individual units, segments, or small quantities taken as evidence of the quality or character of the entire group or lot. (AAT ID: 300028875)

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Schedules (time plans) example. Schedules (time plans)
Plans of procedure, showing the sequence of items or operations and the time allotted for each. (AAT ID: 300027339)

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Scrapbooks example. Scrapbooks
Books or albums designed so that a variety of items may be affixed to the pages, including photographs, clippings, and other memorabilia. (AAT ID: 300027341)

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Sheet music example. Sheet music
Music printed on unbound sheets of paper. Compare to Songbooks. (AAT ID: 300026430)

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Short subjects example. Short subjects
Motion pictures whose length is relatively short in comparison to feature films, this films typically ranging from a few minutes to one hour. (AAT ID: 300263846)

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Slides (photographs) example. Slides (photographs)
Positive transparencies in mounts suitable for projection, usually 35mm film in a mount of 2 by 2 inches. An image on film or glass, usually positive, intended to be viewed by means of light passing through the image and base using a viewer or projector. (AAT ID: 300128371)

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Songbooks example. Songbooks
Books containing brief musical compositions written or adapted for singing. Compare to Sheet music. (AAT ID: 300026432)

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Speeches example. Speeches
Documents containing the text of any public address or talk. Also includes sound recording in which someone is orating a public address or talk. (AAT ID: 300026671)

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Stationery example. Stationery
Paper for writing letters, often having a letterhead or decorative design, and often accompanied by matching envelopes. (AAT ID: 300207873)

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Statutes example. Statutes
Acts of a legislature declaring, commanding, or prohibiting something, expressed according to the forms necessary to constitute law. (AAT ID: 300027891)

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Stereographs example. Stereographs
Refers to the most popular and common form of stereoscopic photographs, which are double photographs of the same image taken from two slightly different perspectives. Stereographs are distinctive among other stereoscopic photographs because they are photographic prints mounted on cards. (AAT ID: 300127197)

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Studio portraits example. Studio portraits
Portraits taken in a professional photographer's studio, often making use of backdrops or props. (AAT ID: 300223022)

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Telegrams example. Telegrams
Messages sent by telegraph. (AAT ID: 300026909)

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Television programs example. Television programs
Presentations of informational or entertainment shows such as news, sports, drama, comedy, music, documentary, talk or game shows to the public by means of television transmission. (AAT ID: 300263432)

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Tickets example. Tickets
Slips of paper or cardboard serving as evidence that the holder has paid a fare or admission or is entitled to some service. (AAT ID: 300027381)

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Tintypes example. Tintypes
Photographs produced by the wet collodion process and then placed directly on thin sheets of lacquered metal, usually iron. NOTE: Tintypes are not to be confused with Daguerreotypes which utilize a copper plate for the image support. (AAT ID: 300134759)

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Topographic maps example. Topographic maps
Refers to maps representing a region at a level of detail or scale between a plan, which is a small area, and a chorographic map, which is a large regional map. Topographic maps include accurate representations of the location and shape of both natural and manmade features. The term refers to maps of various scales in different nations; it is generally limited to maps at scales of 1:500,000 or larger in the U.S. The term is often mistakenly interpreted to mean maps that only represent natural relief features. (AAT ID: 300028361)

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Tourist maps example. Tourist maps
Maps intended to introduce a region or locality to tourists, who are visitors to an unfamiliar place, particularly those who travel for pleasure or culture, usually to visit a number of places with the goal of experiencing places of interest and scenery. (AAT ID: 300028298)

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Trade cards example. Trade cards
Small printed sheets, and later cards, bearing tradesmen's advertisements, often including an engraved, full-color illustration; produced through the 19th century. For cards made later, bearing just the name and address of a business concern and the name of its representative, and intended more for information than for advertising, use "Business cards." (AAT ID: 300207616)

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Transportation maps example. Transportation maps
Maps intended to assist people in the navigation and use of a particular city or region's transit system. Transit systems can include bus, street car, trolley, rail, or road systems. These maps often include route information, timetables, fare information, and local points of interest. (AAT ID: 300028300)

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Trophies (objects) example. Trophies (objects)
Objects awarded as prizes for victory in contests; typically include such things as elaborate silver pieces awarded as contest prizes. (AAT ID: 300233975)

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Wedding announcements example. Wedding announcements
Generally, announcements of nuptial ceremonies. May be extended to multiple types, including formal printed announcements intended to be mailed, announcements in newspapers, or any historical variant. (AAT ID: 300310119)

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Wills example. Wills
Legal instruments in which a person declares the disposition of his/her property, to take effect after his/her death, and which is revocable during the lifetime of that person. (AAT ID: 300027764)

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Zoning maps example. Zoning maps
Maps delineating the boundaries of districts which, along with the zoning text, comprise the zoning ordinances. (AAT ID: 300028242)

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